General Information

SHOW PRODUCER
The 6th Annual Portland Fine Craft Show is produced by the Maine Crafts Association (MCA), a non-profit organization supporting craft artists through educational, marketing and retail opportunities. MCA programming is funded by individual and institutional memberships, board member contributions, annual fund donations, corporate contributions, foundation and government grants, and program service fees. The MCA seeks to strengthen individual craft artists, Maine communities, local economies, and the visitor experience through dynamic and diverse programming including the Craft Apprentice Program, the Portland Fine Craft Show and Maine Craft Weekend.

2020 SPONSORS & PARTNERS
TBA

SHOW STAFF CONTACT INFORMATION
Sadie Bliss
sadie@mainecrafts.org

SHOW DATE AND HOURS
Saturday, August 22, 2020 from 10am-5pm Rain or Shine

SHOW LOCATION
Free Street Lot, 120 Free Street, Portland, ME otherwise known as the Show Zone
GPS ADDRESS for Show Entrance: 120 Free St, Portland, ME 04101
Please email dorothy@mainecrafts.org if you need specific driving directions.

SHOW DESCRIPTION
The Portland Fine Craft Show is free and open to the public, and features exhibitors from Maine and the Northeast exhibiting fine craft in the following media categories: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, stone and wood, as well as outreach booths featuring New England arts organizations, international artists new to Maine, and schools and guilds by special invitation. The Portland Fine Craft Show remains one of the only Maine craft shows open to artists not living in Maine, and has a reputation for being well-organized and high quality, with high attendance.

NEW – Packing List Reminders

WATER BOTTLE
We will provide a roving and stationary water carts to refill water bottles. Please help eliminate the use of throwaway plastic bottles by bringing a container for drinking water.

THERMOS FOR COFFEE/TEA
Please help eliminate use of coffee cups by bringing a thermos.

TENT WEIGHTS Must have one at each tent leg, 40lbs each leg recommended

 

Load-In/Out, Exhibitor Parking and Show Map

UPDATED LOAD-IN AND LOAD-OUT INFO
For 2019 the City of Portland will be closing the street to regular traffic beginning at 5am instead of 6am as in previous years. In the unlikely event that there is a need to tow vehicles still parked in the Show Zone at 5am, they have the authority to tow. Exhibitors are welcome to load in and set-up between 5am-9am, with the understanding that all exhibitor vehicles must be moved to parking lots by 8am.

REMINDER: The show zone will be ONE-WAY for vehicles during load in & out. Enter Congress St at State St. and exit at High St.

LOAD OUT: 5:15-7pm Move all materials onto sidewalk by 7pm if not fully loaded.

The Show is open to the public from 9am – 5pm.

EXHIBITOR PARKING
There is exhibitor-only parking for regular and oversized vehicles at 120 Free Street in the outdoor lot between the Children’s Museum (142 Free Street) and the Dogfish Cafe. The cost is $5 per space for the full day – oversized vehicles will pay per number of spaces the vehicle occupies ($10 or $15 depending on size). The lot opens at 6am.

Additional parking options
The following lots and garages are closest to the State to High Street area of Congress:
Spring Street Garage: 45 Spring St.
Midtown Lot: 44 Free St.
Gateway Garage: 181 High St.
One City Center Garage: 1 City Center

BOOTH MAP

EXHIBITOR DIRECTORY
Check your listing

Show Rules & Policies

EXHIBITOR RULES & REGULATIONS
1. Exhibitors must be present at the show for all show hours, and must be wearing exhibitor badge in lanyard/holders provided at load-in

2. Partner exhibitors may be represented by one member of the partnership.

3. Exhibitors must set up and take down within the allotted time frame: 5am-9am set-up, 5pm-7pm take down.

4. Exhibitors must move vehicles from the show zone to a parking lot by 8am.

5. Only the following media categories may be exhibited: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, stone and wood. The following Media/Products may not be exhibited: specialty foods, personal care, candles, books, CDs/DVDs, cards, 2D fine art, photography, flower arrangements, buy-sell items or any products made from commercially available kits.

6. Proper Tent Weights are REQUIRED Must be attached to tent poles and of substantial weight-the standard is 40lbs at each corner. We will not be weighing your weights, but will insist that your weights are heavy enough to firmly ground your tent and that the weights are properly attached to the tent poles. If you’re in the market for tent weights, we suggest PVC pipe, end caps, big eye bolts and concrete. This link has some pretty good instructions…

7. Standard 10×10 Ez-up (or equivalent) tents are required

8. No tarps are allowed, tent side flaps that came with the tent are acceptable

9. No electricity or WiFi is available

10.Exhibitors must load out between 5pm – 7pm. All materials must be moved onto the sidewalk by 7pm if not fully loaded.

CANCELLATION/REFUND POLICY After August 1st: No refunds

ME STATE SALES TAX ID
Pre show: If you are not already collecting ME state sales tax, REGISTER your Business
Sole Proprietors use this form.
Businesses with EINs use this form (fill out page 7 and the top of pg 9 only)
During show: charge 5.5% on all your sales
Post show: File / Pay sales Tax
For more info at https://portal.maine.gov/salestax/
Maine Revenue Services Contact Info:
(207) 624-9693 or email sales.tax@maine.gov

LIABILITY AND INSURANCE
Exhibitors display all work at their own risk and should carry appropriate insurance. Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss and all other hazards, from the time the materials leave place of origin until they are returned after the show. Riders can usually be added to existing policies to get the needed coverage.

SALES EXCHANGE/REFUND POLICIES
MCA recommends that exhibitors post their refund, return, and exchange policies in their booth. It is not sufficient to have the policy printed on sales receipt as the receipt is received post-sale.

Exhibitor Amenities & Services

BADGES
The MCA will provide all exhibitors with name tag badges and a mini show guide at load-in; these must be worn throughout the Show.

MEMBER SIGNS
A reminder to MCA Professional-level members to bring your member sign to display in your booth. If you are an MCA member at the professional level and have not received your sign, email nire@mainecrafts.org.

COFFEE COUPONS
A coupon for a free tall coffee from Coffee By Design is included with the exhibitor badge, thank you CBD! Visit their shop in the Show zone at 620 Congress, opens at 6:30am.

UPDATED – LUNCH AND WATER DELIVERY
The MCA provides a roving and stationary water cart to refill water bottles, and a bag lunch made by Hannaford. One lunch per booth or two for partner businesses – MCA volunteers will deliver lunch and water refill cart to your booth. Lunch is turkey sandwich, chips, fruit & cookie. To request a vegetarian lunch, email Dorothy: Dorothy@mainecrafts.org.

CELL PHONE CHARGING STATION
The MCA Info Booth is located at the High Street entrance to the show. MCA will provide battery-powered cell phone chargers at the Info Booth for exhibitor use.

BATHROOMS
The Show provides Porta-Potties, located at Park Street and at High Street.

BOOTH SITTERS
MCA volunteers are on-hand for booth sitting. A cell phone number to our volunteer coordinator will also be provided for day of event requests.

UPDATED – SHOW AWARDS
Three Exhibitors will be selected during the show for show awards, to be announced by social media. Be sure to follow the MCA on Instagram @maine_crafts_association
Awards for Best Booth Design and Best of Show will be juried by Caleb Johnson of Caleb Johnson Studio and announced during the day via social media.
The People’s Choice Award will be selected from visitor ballots throughout the day and announced at 4pm via social media.

Marketing & Promotion

SHOW GUIDE + TOTE
In partnership with the West End News (WEN), a local paper serving the Greater Portland area, we have printed a four page color Show Guide. The Guide is an insert in the August edition of West End News (widely available), and will be distributed as a stand-alone piece to Show visitors. In partnership with MediaMate and select Show sponsors, we’ve also created a special 5th year anniversary reusable shopping tote, which will be distributed to visitors throughout the day.

MCA Facebook and Instagram
The MCA will be featuring the Show on Facebook and Instagram before and throughout the Show. Be sure you are following us and please promote the Show through your social media networks!

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