General Information

SHOW PRODUCER
The 6th Annual Portland Fine Craft Show (redo of 2020!) is produced by the Maine Crafts Association (MCA), an organization supporting craft artists through educational, marketing, and retail opportunities. MCA programming is funded by individual and institutional memberships, board member contributions, annual fund donations, corporate contributions, foundation and government grants, and program service fees. The MCA seeks to strengthen individual craft artists, Maine communities, local economies, and the visitor experience through dynamic and diverse programming including the Craft Apprentice Program, the Portland Fine Craft Show and Maine Craft Weekend.

2021 SPONSORS & PARTNERS
Caleb Johnson Studio
Hayrunner
Artscope Magazine
Maine Arts Commission
Gorham Savings Bank
West End News
Maine Organic Farmers and Growers Association
The Press Hotel
Hazy Hill Farm
Sotheby’s International Realty
Doles Orchard Box Shop
Chilton Furniture
Harraseeket Inn
Cyber Copy

SHOW STAFF CONTACT INFORMATION
Simonne Feeney
simonne@mainecrafts.org

SHOW DATE AND HOURS
Saturday, August 28, 2021, from 10:00 a.m. – 5:00 p.m. Rain or Shine

SHOW LOCATION
Free Street Parking Lot, 120 Free Street, Portland, ME 04101, otherwise known as the Show Zone.

GPS ADDRESS for Show Entrance: 120 Free St, Portland, ME 04101
Please email simonne@mainecrafts.org if you need specific driving directions.

SHOW DESCRIPTION
The Portland Fine Craft Show is free and open to the public and features exhibitors from Maine and greater New England exhibiting fine craft in the following media categories: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, stone, and wood, as well as outreach booths featuring New England arts organizations, international artists new to Maine, and schools and guilds by special invitation. The Portland Fine Craft Show remains one of the only Maine craft shows open to artists not living in Maine, and has a reputation for being well-organized and high quality, with high attendance.

BOOTH FEES
MCA Member Single Booth 10×10 in-line fee: $165.00
MCA Member Double Booth 10×20 in-line fee: $300.00
MCA Member Triple Booth 10×30 in-line fee: $450.00
+$40.00 charge for corner booth

Non Member Single Booth 10×10 in-line fee: $195.00
Non Member Double Booth 10×20 in-line fee: $360.00
Non Member Triple Booth 10×30 in-line fee: $540.00
+$40.00 charge for corner booth

Itinerary

FRIDAY, August 27th:
5:00-8:00 PM- Advanced day load-in available. Please sign up using this form.

SATURDAY, August 28th:
6:00 am – 10:00 am – Check in with MCA Staff members and Load-in to the show zone. Upon arrival, you will receive your exhibitor badge, which will have your day of information and intinerary. Badges must be worn by exhibitors.
9:15 am vehicles must be removed from the show zone at this time.
10:00 am – 5:00 pm – Show is open to the public.
11:15 am – Exhibitor lunches delivered.
4:00 pm- Show Awards announced via social media and Show Evaluation forms are due. A show volunteer will be collecting these forms at this time, please have them filled out by 4:00 pm.
5:00 pm – Show closes.
5:00 pm – 5:30 pm Exhibitor Booth Breakdown/ pack up 
5:30 pm – 8:00 pm
– Exhibitor loadout from the show zone.

Packing List

WATER BOTTLE
We will provide roving and stationary water carts to refill water bottles. Please help eliminate the use of throwaway plastic bottles by bringing a container for drinking water.

THERMOS FOR COFFEE/TEA
Please help eliminate the use of coffee cups by bringing a thermos.

TENT + TENT WEIGHTS
Each exhibitor must bring a 10 x 10 ft EZup style or equivalent tent plus tent weights. A weight must be attached to each tent leg, 40lbs each leg recommended (please see show rules and policies, this is a requirement!)

MASKS AND FACE COVERS (see show rules and policies).

 

Load-In/Out and Exhibitor Parking

UPDATED! LOAD-IN AND LOAD-OUT INFO FOR THE NEW LOCATION!

Due to the show’s new location and layout, there will be limited vehicle entry onto the show zone at one time. To assist with load-in we are offering an additional advanced day load-in time, the night prior, Friday, August 27th from 5 – 8 PM. The lot will be monitored by security staff throughout the night.  Please note if you do choose to take advantage of the advanced day load-in time slot, this is for displays and tents only! Do not leave your work unattended in your booth during the night. 

Due to the limited vehicle access to the show zone, exhibitors are highly encouraged to use the advanced load-in time and use handcarts to access their booth space for the continued setup day of the event.

Exhibitors must fill out and reply to the 2021 Exhibitor Load-In Sign Up Form to let us know who to expect during the advanced day load-in and day of the show load-in. This form must be filled out by Friday, August 18th.

After the 2021 Exhibitor Load-In Sign Up Form is completed by all exhibitors, we will update the load-in plan on this page. Please fill out the form in its entirety.

LOAD-IN:
Friday, August 27th 2021: 5:00 p.m. – 8:00 p.m.
or
Saturday, August 28th 2021: 6:00 a.m. – 10:00 a.m.

All vehicles must be removed from the show zone by 9:15 a.m.

The show start is at 10:00 a.m and is open to the public till 5:00 p.m. 

LOAD OUT: Saturday, August 28th, 5:00 p.m. – 8:00 p.m.

EXHIBITOR PARKING

The following lots and garages are closest to the Free Street Parking Lot:
Spring Street Garage: 45 Spring St.
Midtown Lot: 44 Free St.
Gateway Garage: 181 High St.
One City Center Garage: 1 City Center

Show Rules & Policies

EXHIBITOR RULES & REGULATIONS

1. Exhibitors must be present at the show for all show hours and must be wearing exhibitor badges in lanyard/holders provided at load-in

2. Partner exhibitors may be represented by one member of the partnership.

3. Exhibitors must set up within the allotted time frame 6 a.m. – 10 a.m. set-up.

4. Exhibitors must move vehicles from the show zone to a parking lot by 9:15 a.m. Exhibitors must be ready by 10 am for attendees.

5. Only the following media categories may be exhibited: baskets, ceramics, fiber, furniture, glass, jewelry, leather, metal, mixed media, paper, stone and wood. The following Media/Products may not be exhibited: specialty foods, personal care, candles, books, CDs/DVDs, cards, 2D fine art, photography, flower arrangements, buy-sell items or any products made from commercially available kits.

6. Standard 10×10 Ez-up (or equivalent) tents are required.

7. Proper Tent Weights are REQUIRED! Must be attached to tent poles and of the substantial weight-the standard is 40lbs at each corner. We will not be weighing your weights but will insist that your weights are heavy enough to firmly ground your tent and that the weights are properly attached to the tent poles. If you’re in the market for tent weights, we suggest PVC pipe, end caps, big eye bolts, and concrete. If you arrive without tent weights you will not be allowed to set up with no refunds issued. 

8. No tarps are allowed, tent side flaps that came with the tent are acceptable

9. No electricity or WiFi is available

10. Exhibitors must load out between 5 p.m. – 8 p.m. 

11. At this time if you are fully vaccinated, masks and face coverings are not required for participants and show attendees of outdoor events in the State of Maine. This is subject to change. 

CANCELLATION/REFUND POLICY: 

  • 90 days or more prior to the event (Sunday, May 30th): Full refund less $25
  • 31-89 days prior to the event (Monday, May 31 – Wednesday, July 28): 50% refund
  • 30 or fewer days prior to the event (Thursday, July 29): No refunds

ME STATE SALES TAX ID
Pre-show: If you are not already collecting ME state sales tax, REGISTER your Business
To register for sales tax in Maine use this form here.
To file after the show here. 
During show: charge 5.5% on all your sales
Post show: File / Pay sales Tax
For more info at https://portal.maine.gov/salestax/
Maine Revenue Services Contact Info:
(207) 624-9693 or email sales.tax@maine.gov

LIABILITY AND INSURANCE
Exhibitors display all work at their own risk and should carry appropriate insurance. Exhibitors are urged to carry ALL-RISK INSURANCE to protect against damage, loss, and all other hazards, from the time the materials leave their place of origin until they are returned after the show. Riders can usually be added to existing policies to get the needed coverage.

SALES EXCHANGE/REFUND POLICIES
MCA recommends that exhibitors post their refund, return, and exchange policies in their booth. It is not sufficient to have the policy printed on sales receipts as the receipt is received post-sale.

COVID-19 Safety/ Mask and Face Coverings Policy

At this time, the State of Maine is not requiring masks and face coverings for outdoor events. This section will be updated if there is indeed a change and exhibitors will be required to follow any updates accordingly.

If you are fully vaccinated we will not require you to wear a mask. Masks and social distancing are suggested and welcomed for both exhibitors and attendees. If you feel more comfortable wearing a mask please do so.  Due to the May 24th, 2021 lifting of the face-covering policy by the State of Maine they are not required to be worn by exhibitors in this outdoor setting. Sanitizer stations will be provided at the entrances for attendees.

Exhibitor Amenities & Services

BADGES
The MCA will provide all exhibitors with name tag badges and a mini-show guide at load-in; these must be worn throughout the show.

MEMBER SIGNS
A reminder to MCA Professional-level members to bring your member sign to display in your booth. If you are an MCA member at the professional level and have not received your sign, email simonne@mainecrafts.org.

COFFEE -TBD

LUNCH- Lunch is provided by Market Street Eats. You will have your choice of Turkey Pita Wrap and or Veggie/ Dairy Free Pita Wrap. There are also snack chips and fruit options available.

CELL PHONE CHARGING STATION
The MCA Info Booth is located behind the Dogfish Bar and Grille. MCA will provide battery-powered cell phone chargers at the Info Booth for exhibitor use. The use of these chargers is limited and comes on a first come first serve basis.

BATHROOMS
The show provides Porta-Potties, located near both entrances and exits of the lot.

BOOTH SITTERS
MCA volunteers are on-hand for booth sitting. A cell phone number to our volunteer coordinator will also be provided for the day of the event for sitter requests.

BOOTH SHOT PHOTOGRAPHY
Robert Diamante from Berlian Arts will provide day-of-event services with booth shot photography. Exhibitors may choose to have Robert take an image of their booth, a requirement for most juried fine craft show applications. This is a great opportunity to get that image and or update your booth image with a professional photographer. The package will include one professionally edited overall booth shot and one case detail image for $150.00 If you would like extra case detail images, they are $50.00 each additionally.

Photography will depend on exhibitor interest and sign-up. We must have at least 10 participants to book Berlian Arts. Sign-ups will be available until August 18th. Please email simonne@mainecrafts.org if you wish to schedule this service.

SHOW AWARDS
Three exhibitors will be selected during the show for show awards, to be announced by social media. Be sure to follow the MCA on Instagram @maine_crafts_association

Awards for Best Booth Design and Best of Show will be juried by the 2021 Show Awards Juror, Vicky Rodriguez, and announced during the day via social media.

The People’s Choice Award will be selected from visitor ballots throughout the day and announced at 4 p.m. via social media.

About the 2021 Awards Juror: Vicky Rodriguez is an artist and arts administrator with a BFA from the School of the Museum of Fine Arts, Boston. She primarily considers herself a problem-solver and has used her project management skills to produce educational videos and print resources, visual and written digital content, websites, exhibitions, events, and large-scale fine craft trade shows. She has worked with non-profits and small businesses, including the Society of Arts + Crafts and the New England Sculptors Association. A lover of art and a maker of things, Vicky loves applying her organizational skills to build platforms through which other artists can also thrive.

Marketing & Promotion

SHOW GUIDE 
In partnership with the West End News (WEN), a local paper serving the Greater Portland area including South Portland, Falmouth, Scarborough, Westbrook and Brunswick, we have printed a four-page color Show Guide Map. The Show Guide will be an insert in the August edition of West End News (12,000 copies distributed) and will be distributed as a stand-alone piece to show visitors. Additionally, the Show Guide Map will be added to the Maine Sunday Telegram for the first Sunday of August. The Show Guide Map serves as both marketing prior to the event and the show program the day of the event with the show layout and vendors listed with their booth numbers.

MCA FACEBOOK AND INSTAGRAM
The MCA will be featuring the Show on Facebook and Instagram before and throughout the Show. Be sure you are following us and please promote the Show through your social media networks!

EXHIBITOR DOWNLOADS FOR EVENT PROMOTION:
PFCS21′ Show Guide Map and Listings
PFCS21′ Poster
PFCS21′ Postcard

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